NP3M Code of Conduct and Policy

  1. All participants in NP3M activities must conduct themselves in a professional manner that is welcoming to all participants and free from any form of discrimination, harassment, or retaliation. All participants are expected to treat each other with respect and consideration, creating a collegial, inclusive, and professional environment for our activities.
  2. Specifically, participants will avoid any inappropriate actions or statements based on individual characteristics including age, race, ethnicity, sexual orientation, gender identity, gender expression, ability status, marital status, nationality, political affiliation, religion, immigration status, and educational background. Harassment includes but is not limited to inappropriate or intimidating behavior and language, unwelcome jokes or comments, unwanted touching or attention, photography without permission, sharing offensive images, and stalking.
  3. If a participant observes inappropriate comments or actions and personal intervention seems appropriate and safe, they should be considerate of all parties when intervening. In all cases, a participant observing violations of this code of conduct has a responsibility to report the violation to NP3M leadership, for appropriate action. Retaliation for complaints of inappropriate conduct will not be tolerated.
  4. In addition, all NP3M members are expected to abide by APS ethics guidelines, available here.
  5. All publications and research products by NP3M fellows which involve participation from NP3M fellows need to acknowledge the NP3M NSF grant (including the number 21-16686). This includes all publications for which the work was either started or completed while the NP3M fellow was supported by the NP3M NSF grant.
  6. All NP3M working groups are open to all NP3M members.
  7. NP3M presentations should be uploaded to the DCC.
  8. All NP3M publications should be have a preprint number obtained from the DCC for submission to the arXiv or the journal.

DCC Help

Please see document NP3M-G2300001 forinstructions on uploading documents to the DCC and requesting preprint numbers.


Travel is managed by UTK. Before (preferably one month before), contact Andrew to get approval. Then contact Paula Keaton at UTK. She will have you fill out a guest traveler worksheet (only needs to be done once). Then she will need the dates you are traveling, the cities you are traveling from/to, the purpose of the travel, and a link to the conference website (if applicable). If you would like, she can purchase the flight and hotel with the UTK account before you travel, so that you do not need to wait for reimbursement. All travel is subject to UTK rules, so, for example, you cannot ask for a hotel which is more expensive than the Federal CONUS rate unless it is a hotel specifically designated by the conference.